Click on the Apply button to save all your changes. You have the option of choosing the background color and the text color. So, if you choose a color that wasn’t the right choice, you can immediately choose another color. As you choose your new color, you can see the changes applied in real-time. If you choose to add a custom color, you can’t create your own color using any codes. The three dots will also show you other useful options such as removing the label, adding a sublabel, editing, or showing/hiding it from the message list. If you ever want to change the color, simply follow these steps and choose your new color. By placing the cursor on this option, your choice of colors will appear. After choosing your color, that A will show you the color you’ve chosen. To the left of this option, you will see an A. When the list of options appears, click on the Label Color option at the top. Click on the dots to the right of the label of your interest. Now, it’s time to add the color to easily identify your emails. Make sure you check the box for this if you think you’re going to need it. The last option on the list gives you the option to apply the filter to the number of existing emails. It’s also possible to add this filter to your already existing emails. Choose the label you recently created and finish by clicking on the blue create filter option at the bottom right. Click on the dropdown menu for the Apply label option. You’ll see a new window with various options on the next page. When all the information has been added, don’t forget to click on the Create Filter option and not the search button. For example, if you want to add emails with the word screenshot, make sure to add it. If you want to reduce the number of emails, even more, you can use the Has the words section. Add an email address in the From section when the new window appears. It’s the one at the end of the search bar. Once the labels are created, click on the Show search options icon. ![]() Your new label will now be to the left of the inbox. Once you’re done, don’t forget to click on the blue Create button. When the next box appears, you’ll need to give your label a name. For example, to create a label, you’ll need to go to the left of the inbox and click on the option that says Create a new label. As a result, some options are not where they once were, while others are. ![]() Gmail has gone through some changes over time. This may take a little of your time, but you’ll save even more time finding your emails when you’re done. Try this tip out for other emails like newsletters or reports and see how it works for you-I did this and it has made a big difference for me.Ĭheck out the G Suite Pro Tips playlist on YouTube here.To organize your email using colors, you’ll need to create labels, add filters, and add color. You can also let your team know that if they need something approved, to put “Needs approval” in the subject line. So now when you receive an email with “Needs Approval” in the subject line, it won’t show up in your inbox, but you can quickly find all of the emails that need approval with the “Approvals” label. In the “Subject” section of the form, enter “Needs Approval” (but you can use any keywords in place of this to use as a filter).Ĭheck Skip the inbox and check Apply the label and choose the “Approvals” label. In Settings, click on Filters and Blocked Addresses menu item. Step 2: Setup a filter to apply the label. Name your new label for those that need my approval, I use the label “Approvals.” Scroll down the page and click on the Create new label button. Go to Settings (hint: the gear icon on the top right).Ĭlick the Labels menu item (hint: it’s next to General). ![]() To prevent these emails from cluttering up my inbox, I created a label and filter for them so I can get to them later. As a manager, I get lots of emails requiring my approval.
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